How to Accept a Job Offer by Email

Scrolling through your inbox, you may record feeling elated that a company has deemed you worthy enough to reach with a job offer.

Your excitement is not all there is, go through the details of the job offer mail, be sure it’s what you want, and then get to the important part- accepting a job offer in a professional manner because a “Yes, I do” is not going to cut it. 

Job offers in 2023 are slightly different and according to Forbes, companies are a lot more intentional about who they hire due to changing markets. 

They want the best and an unprofessional conveyance could potentially get your job offer revoked.

So how do you accept a job offer professionally? 

No job offer is the same but these templates outline the layout of a typical professional email and can therefore be tweaked to suit the peculiarities of any job offer. 

The templates hasten the process and would help you professionally accept a job offer in 2023 in a fraction of the typical time. 

Read: The Ultimate Guide to Accepting a Job Offer

Email Templates to Accept a Job Offer

Subject line: Job offer acceptance 

Dear Mr/Miss/Mrs *last name*

I am immensely grateful for the opportunity presented to me. I hereby accept this job offer and I look forward to being a part of the *company name* workforce. 

Based on the previous discussion, my stipulated salary is *salary figure*, and in addition to that, I would receive health insurance and 2 weeks of paid vacation time yearly. 

I also want to confirm my starting date as *date* and would like to use this medium to inquire about any document(s) I am required to make available before my resumption. 

Thank you again for the opportunity to work with you. 

Warm regards, 

*Your name* 

 

2. Subject: Job offer acceptance 

Dear Mr/Miss/Mrs *last name*

This email is to officially inform you of my intent to accept your job offer. 

I’m very grateful to be considered for the role of *job title* at *company name*. 

I am glad the company prioritizes employee welfare as evidenced by the 4 weeks of paid vacation time stated in the offer. 

However, I would like to request flexibility in the salary. Based on my skills, expertise, and experience, it would be a delight of mine to be paid *figure* as opposed to *former figure* as stipulated in the job offer. 

I do hope my request can be considered and duly processed. 

 Best regards, 

*Your name*

 

3. Subject: Job offer acceptance 

Dear Hiring Manager;

I am thankful for the opportunity granted to me to fill the position of *Job title* at *company name*. 

As stated in the offer letter, my starting salary would be *figure*, and after 6 months of probation, the salary would be increased to *figure* provided I satisfy all necessary terms. 

As discussed, my resumption date has been stipulated for *date*.

Finally, If there are questions you would like me to provide answers to concerning my resumption, do not hesitate to reach out. 

I look forward to a pleasant time working with you. 

Thank you

Regards, 

*Name* 

 

Basic Components of a Job Acceptance Email

Sometimes, templates are not enough.  Job offers differ and thus, you may be required to craft an email exclusive to the specifics of a pending job offer from scratch. 

Although variables exist, there are some things all job acceptance emails have in common and here they are;

1. Gratitude. Express how much you appreciate the opportunity given to you to join their workforce.

According to this study conducted in South Africa, gratitude has been linked to employee well-being and performance in the workplace. 

Therefore, the ability to show gratitude, for even the slightest things, is a quality every recruiter is on the lookout for. 

Also, gratitude is a precedent to a positive spirit and forms the basis of many soft skills like leadership skills and time that employers find valuable.

 

2. Reiterate points about salary and benefits. Many times, issues have risen out of a lack of clarity on work terms, conditions and employee welfare.  Be sure you both are on the same terms, and clear up any misinformation. 

 

3. Negotiate terms you don’t like. The salary and employee benefits stated in the job offer may not be ideal for you,  negotiate instead of outrightly declining a job offer.

 

4. Confirm your resumption date. Again, this is to provide clarity and clear up any misinformation. 

 

5. Request further information about your first day and any documents you would be required to make available in order to make your onboarding process a lot easier and smoother.

 

Finally; 

Eventually, accepting a job offer professionally comes down to declaring your intentions and quelling ambiguities surrounding the job just to ensure you and your new employer are on the same page.